Business
Microsoft Project Ribbon and Quick Access Toolbars
Written by Paul Harris
Last Updated: Aug 11, 2022

What are the issues with the Microsoft Project Ribbon Toolbar

The Microsoft Project Ribbon Toolbar has a few issues including:

  • It consumes a large area of the screen,
  • The commands are not in logical groups, and
  • Some commonly used ones such as a Manual Page Break are not on it at all.

It is often better to hide the Ribbon Toolbar, display the Quick Access Toolbar below the Ribbon Toolbar and import the Eastwood Harris Quick Access Toolbar which has the commonly used commands grouped into logical groups.

image

Learn from the Best

image
Master Sales Trainer
Keynote Speaker
EntrepreneurNOW Network

Subjects of Expertise

Sales Skills
Motivation
Mindset & Strategies
image
Bestselling Author
Personal Development & Habits Expert
EntrepreneurNOW Network

Subjects of Expertise

Communication Skills
Public Speaking
Personal Development
image
Master Speaker Trainer
Bestselling Author
EntrepreneurNOW Network

Subjects of Expertise

Public Speaking
Persuasive Presentations
Lead Generation
image
Web Designer
Marketing Consultant
EntrepreneurNOW Network

Subjects of Expertise

Web Design
Online Business
Freelancing Career
image
Executive Coach
International Speaker
EntrepreneurNOW Network

Subjects of Expertise

Leadership
Employee Engagement
image
Emotional Intelligence Strategist
Award-Winning Business Leader
EntrepreneurNOW Network

Subjects of Expertise

Emotional Intelligence
Leadership
Sales
image
Certified StoryBrand Guide
Public Relations Expert
EntrepreneurNOW Network

Subjects of Expertise

Public Relations
Marketing Communications
Attraction-Based Marketing
image
Technologist
Leadership & Productivity Expert
EntrepreneurNOW Network

Subjects of Expertise

People Management
Productivity
Leadership
image
Serial Entrepreneur
International Speaker
Founder of EntrepreneurNOW Network

Subjects of Expertise

Entrepreneurship
Leadership Development
Change Management
image
Professor at Wright State University
Success & Communications Expert
EntrepreneurNOW Network

Subjects of Expertise

Leadership
Motivation
Communications
image
Medical Doctor
Business Strategy Coach
EntrepreneurNOW Network

Subjects of Expertise

Work Stress Management
Behavioural Patterns
Business Strategy
image
Lecturer of Networks & Cybersecurity

Subjects of Expertise

Network & Security
image
image
image
image
image
image
Ribbon Toolbar

The toolbars will not be covered in detail in this book as they operate the same way as all other Microsoft products but the key issues will be outlined.

The Ribbon Toolbar has Tabs along the top and Ribbon Groups, which are groups of Command Buttons, below the Ribbon Tabs. These Ribbon Groups were either menu items or toolbars in earlier versions of Microsoft Project.

The Ribbon Format tab Groups of buttons will change as different Views are opened. Two examples of different Formats Groups of buttons are displayed on the right.

Significant productivity improvements may be made by ensuring that frequently used functions are made available on the Quick Access Toolbar and right-clicking in the Quick Access Toolbar will display a menu allowing customizing of the Quick Access Toolbar, see the picture on the right.

  • The Quick Access Toolbar should be moved below the Ribbon Toolbar by clicking on the Show Quick Access Toolbar Below the Ribbon. It is recommended that you select this option and move the Quick Access Toolbar below the Ribbon Toolbar as more buttons may then be displayed and the bar is not truncated by the Project Name at the top of the screen.
  • The Add to Quick Access Toolbar command will add a selected Ribbon Toolbar button to the Quick Access Toolbar. By default the Quick Access Toolbar is positioned at the top left-hand side of the screen and is always displayed.
  • The Customize Quick Access Toolbar… opens the Project Options form Quick Access Toolbar tab where buttons may be added to or removed from the Quick Access Toolbar.
  • Customize the Ribbon… opens the Project Options form, Customize Ribbon tab where buttons may be added to or removed from the Ribbon Toolbar.
  • Collapse the Ribbon hides the Ribbon Toolbar and just leaves the menu displayed at the top. This was called Minimize the Ribbon in Microsoft Project 2010. Clicking on one of the menu items will display the Ribbon Toolbar. This is a recommended setting.
  • The Ribbon Toolbar may also be minimized by clicking on the "UP" buttons in the top right-hand corner of the screen.

Ribbon Tabs, Groups of command buttons and individual Command Buttons may be added to or removed from the Ribbon by selecting File, Options and selecting the Customize Ribbon tab.

Some Ribbon tabs will change their contents to suit the view that has been selected and is active; this is covered further in the next paragraphs.

image
Earn As You Learn
Earn 25% commission when your network purchase Uplyrn courses or subscribe to our annual membership. It’s the best thing ever. Next to learning, of course.
image
Quick Access Toolbar

One of the more noticeable changes in the initial release of Microsoft Project 2016 is that it put large spaces between the buttons in Quick Access Toolbar, making the Quick Access Toolbar less useful than in earlier versions.

This issue was resolved with automatic downloads, but if your version of Microsoft Project 2016 has large spaces between the toolbar then you need to check if your software is being updated.

In the two pictures on the right, you may see that there are many more Quick Access Toolbar buttons in the Microsoft Project 2013 screenshot than the Microsoft Project 2016 screenshot.

In the picture on the right, which is from Microsoft Project 2013 the:

  • Quick Access Toolbar may be moved below the Ribbon bar by clicking on the Show Quick Access Toolbar Below the Ribbon. THIS IS STRONGLY RECOMMENDED SO THE MAXIMUM NUMBER OF COMMANDS ARE ALWAYS VISIBLE.
  • The Ribbon Toolbar has been hidden using Collapse the Ribbon. THIS IS ALSO STRONGLY RECOMMENDED TO MAXIMIZE THE SIZE OF THE SCREEN.

Click on the "Drop-down" button on the Quick Access Toolbar to display the Quick Access Toolbar menu.

  • The buttons that are checked are displayed in the Quick Access Toolbar.
  • Buttons left unchecked will be displayed in the drop-down menu by clicking on the Customize Quick Access Toolbar "Drop-down" button.
  • More Commands… opens the Project Options form, Quick Access Toolbar tab where buttons may be added to or removed from the Ribbon Toolbar.
image
Exporting and Importing Toolbars

Both the Ribbon and Quick Access toolbars may be exported and imported from one computer to another and are compatible with both Microsoft Project 2010, 2013, 2016 and 2019, allowing users to transfer their customized tool bars to other computers they use, or to import toolbars created by other users. To import and export toolbars:

  • Select File, Options and select Customize Ribbon or Quick Access Toolbar, and
  • Use the Import/Export option at the bottom right hand corner of the form.

You should consider downloading and importing the Eastwood Harris Quick Access toolbar from www.eh.com.au, Software Downloads page. This toolbar has many of the frequently used functions added and grouped into logical groups.

image
Footnote

To see more explanations like this then buy Paul Harris’ Microsoft Project book by which is available in paperback, spiral, Kobo, Kindle and iTunes from: https://www.eh.com.au/MSP2019.html.

These books are intended to be used:

  • As a self-teach book and a two-day training course handout.
  • Instructor PowerPoint slide shows are available for purchase and free pdf versions are available to educational organisations.
Paul Harris
Featured Uplyrn Expert
Paul Harris
Certified Cost Engineer, Certified PRINCE2™ Practitioner
Subjects of Expertise: Project Management
Featured Uplyrn Expert
Paul Harris
Certified Cost Engineer
Certified PRINCE2™ Practitioner
Subjects of Expertise
Project Management
Leave your thoughts here...

Find Your Place
In The World

Top Companies choose Uplyrn
to look for Talent.